These General Conditions of Sale and Use on the Internet apply to all services offered by MCI France on behalf of its principal, LHA, in the context of the organization of the LHA 2019
Services can be ordered only by Users who have read the whole of these General Conditions of Sale and Use on the Internet and the Special Conditions published in the programme of the LHA 2019 and accepted them by a click or where applicable by telephone before each order.
MCI France reserves the right to modify these General Conditions of Sale and Use on the Internet at any moment without prior notice, on the understanding that such modifications shall not be applicable to reservations previously accepted by MCI France. All Users undertake to comply with the General Conditions of Sale and Use on the Internet, and in particular to pay all sums due and to accept the conditions and limits of liability relating to the availability of Services offered.
The purpose of the Site is to assist Users in their search for information and Services relating to the event presented, and if necessary to make appropriate reservations. The User (often indicated by “You”, “you” or ”yourself” in the following text) is financially liable for all use made of the Site both in his/her own name and in the name of third parties, including minors, unless it can be shown that there has been fraudulent use that does not result from fault or negligence on his/her part.
You also guarantee the sincerity and accuracy of all information provided by yourself or any third party using your data on this Site.
In the event of any use of the reservation service provided by this Site that is fraudulent or in breach of these General Conditions of Sale and Use on the Internet, MCI France reserves the right at any time to refuse access to the Services offered by the said Site.
You can order the services that are offered by the Site. The ordering procedure involves at least the three following stages:
You click on the services or services of your choice.
A summary lists all your choices and the total price, allowing you to check the details of your order.
Provided you have accepted these General Conditions of Sale and Use on the Internet you can then validate your order.
The sales contract is then valid.
You can only pay for your order on-line, in secure mode, using your credit card.
MCI France will send a confirmation of your order by e-mail as soon as possible, with essential details such as the identification of the Service ordered, the price, the quantity and any associated reservations.
PLEASE NOTE: As an exception to point 6 above, orders for services (session and meeting reservations) or accommodation that you have validated will be confirmed only subject to availability; these orders may be refused in the event of non-availability (for whatever reason) at the date and time indicated; your reservation is definitely confirmed only if MCI France has not indicated a problem with the reservation by letter or e-mail within 5 days following your reservation. If your demand cannot be satisfied MCI France naturally undertakes to reimburse the sum paid for the non-confirmed service.
You are responsible for ensuring that the identification you provide with your reservation is correct and will enable you to receive the confirmation of the reservation and/or benefit from the services ordered. If you receive no confirmation it is up to you to contact MCI France.
All the details given in the confirmation of reservation shall be considered as representing the contract between the parties if MCI France has not disputed them by letter or e-mail within 5 days following your reservation or if you have not disputed them by registered letter with proof of delivery within a period of 15 days. They can however only be disputed insofar as they differ from the terms of your order.
All conditions relating to cancellation, possible modification of orders and/or reimbursement are set out in the General Conditions of the event.
Badge scanning & personal data:
All participants may have their badge scanned when entering the congress venue or attend certain sessions. The scan is solely used for overall attendance tracking and crowd control, on an anonymous basis. Symposia organizers as well as exhibitors may use scanning devices for marketing or compliance reasons at the entrance of a sponsored session or in the Exhibition Area. By allowing a sponsor to scan your badge at the entrance of the Satellite Symposium, or at a booth, you express consent to them for receiving your personal data (such as name, address, e-mail address, phone number) collected during your congress registration.
Unless otherwise stipulated, all documents relating to the event (badges, tickets, invitations) ordered on the Site must be picked up at the event venue, at the earliest on the opening day indicated in the programme or on the information site.
You are solely and entirely responsible for entering full and correct information that will enable MCI France to provide the services reserved on the Site.
Payment for the Services you order must be made directly at the moment of ordering by communication of your credit card number by means of a secure system (Carte Bleue, Visa, Eurocard / Mastercard and American Express cards are accepted).
In the event that the payment is irregular, incomplete or non-existent for reasons that can be attributed to you the sale of the services concerned shall be cancelled, any costs shall be charged to you, and, according to circumstances, civil or criminal proceedings may be taken against you.
CANCELLATION AND MODIFICATION
Please refer to the General Conditions in the programme of the event.
SCAMS AND FRAUD ALERT
Please note that MCI France is the only official mandated organizing company and housing provider for this congress. We have been made aware of fraudulent registration or housing companies or travel agencies that propose potential attendees to register to the congress or to book their hotel rooms through them at attractive rates or call participants arguing of a reservation problem. Do not be misled by companies that solicit you via email or over the phone. They DO NOT represent MCI France at all. We have no affiliation nor agreements with these organizations and we do NOT endorse their services.
Please be vigilant if contacted by any other company. We will never ask for your personal details, never ask for your bank details via emails or over the phone.
Registration and hotel room pirating or “phishing” is a practice often carried out by either third-party companies acting as travel agencies, wholesalers, or destination management companies or by fraudulent companies soliciting attendees for registration or hotel room reservations.
They sometimes illegally use our name or the congress name or even logo to falsely representing us.
They sometimes inform attendees and/or exhibitors that all hotel room blocks are sold out and that if you do not book immediately, you may not get a room.
They sometimes also may distribute forms or promotional materials that appear to be issued by us or even misled you to a false website.
Should you be contacted by these kind of companies or should you fall on a fraudulent website, please, do not hesitate to get in touch with us.
Only trust information from our official websites. All meeting registrations or housing emails can only come from:
- General information: firstname.lastname@example.org
- Registration & Accommodation: email@example.com
- Exhibition and Sponsorship: firstname.lastname@example.org
B/CONDITIONS OF USE OF THE WEB SITE
ACCEPTANCE OF CONDITIONS OF USE
MCI France makes available to you on this Web Site (the “Site”) information, documents, software and products (the “Materials”) and various services (the “Services”) subject to the terms and conditions presented in this document (the “Conditions of Use”). In accessing this Site you accept these Conditions of Use. MCI France reserves the right to modify these Conditions of Use at its sole discretion depending on changes affecting the Products and Services. Your use of this Site shall be subject to the latest version of the Conditions of Use displayed on the Site at the moment of such use. Moreover, when using specific Materials or Services on this Site you shall be subject to possible instructions or rules displayed on the Site and applicable to such Materials or Services, which may contain terms and conditions additional to those in the Conditions of Use. All these instructions and rules are deemed to be included hereafter in the Conditions of Use. Failure to comply with any of these Conditions of Use shall automatically result in the termination of your authorization to use the Site and you must then immediately destroy all Materials down-loaded or printed from this Site.
COPYRIGHT AND LIMITED LICENCE
The Materials and Services of this Site are protected by the laws of copyright and/or intellectual property rights. Any unauthorized use of the Materials or Services of this Site may constitute a violation of these laws. Unless expressly mentioned otherwise in this document, MCI France and its suppliers do not grant you any express or implied rights to patents, copyright, author’s rights, brands or trade secrets relating to Materials or Services.
USE OF SITE INFORMATION
Except where stipulated otherwise in other parts of this Site, you are authorized to consult, download and print the documents and information available on this Site, subject to the following conditions:
The documents can be used only by yourself, for information, internally and not for any commercial purpose.
The documents and information cannot be modified in any way whatsoever.
The documents and information from this Site cannot be distributed.
You must under no circumstances deleted mentions of copyright and other indications of ownership contained in the documents and information.
MCI France reserves the right to cancel the authorization to consult, download and print the documents and information from the Site at any moment. Any use of the above-mentioned rights must cease immediately on receipt of written notice from MCI France.
The rights that are granted to you represent a licence and not a transfer of ownership. The above-mentioned rights relating to the consultation, down-loading and printing of documents and information available on the Site do not apply to the design and layout of Site pages. These parts of the Site are protected by the laws on the presentation of articles of commerce and other laws; they cannot be copied or imitated, either in whole or in part.
USE AND PROTECTION OF ACCOUNT NUMBERS ANS PASSWORDS
You are responsible for ensuring the confidentiality of your account number and/or password, where applicable. You are responsible for all use made of your account, whether or not you have effectively or expressly authorized such use.
WARRANTIES AND EXCLUSIONS
Unless otherwise expressly stipulated in a written agreement between yourself and MCI France, or pursuant to applicable legislation, all the Materials and Services of the Site are provided on an "as is" basis with no express, statutory, or implied warranties relating to these materials, including but not limited to those concerning merchantability or fitness for a particular purpose or non-infringement of any third-party rights regarding the materials. Without limiting the foregoing, MCI France gives no warranty whatsoever that (I) the Services and Materials will meet your requirements, (II) the Services and Materials will be uninterrupted, timely, secure, or error-free, (III) the results that may be obtained from the use of the Services or Materials will be effective, accurate, or reliable, and (IV) the quality of any Services or Materials accessible through the Site will meet your expectations. Since certain countries and jurisdictions do not authorize the exclusion of implied warranties or the limitation in time of such warranties, the foregoing limitations may not apply in your case. Insofar as such limitations are authorized, the implied warranties are limited to a period of ninety (90) days.
This Site may contain technical or other errors, inaccuracies or misprints. MCI France may make modifications to the Materials and Services of the Site, including modifications to tariffs and descriptions of all the products of the list, at any moment and without prior notice. The Materials and Services of the Site may not be up to date and MCI France does not undertake in any way whatsoever to update these Materials or Services.
MCI France cannot be held liable for errors or omissions in the information, documents, software, Materials and/or Services mentioned on the Site or linked to the Site. References to other companies, their services and their products are presented “as is” with no warranty of any sort, either express or implied.
MCI France and its suppliers can in no case accept liability to yourself or any third party in respect of any direct, indirect, consequential or special damages including but not limited to those resulting from loss of use, data or profit, even if MCI France has been advised of the possibility of such damages, nor those resulting directly or indirectly from the use of the Site or any other site mentioned on or linked to the Site. Since certain countries and jurisdictions do not authorize the exclusion or limitation of liability for direct and indirect damages the foregoing limitations may not apply in your case.
Down-loading or other acquisition of all Materials via the Site is undertaken at your discretion and at your own risk, and you agree to accept sole liability for any damage to your information system and any loss of data caused by such down-loading or acquisition of Materials. No oral or written information or advice given by MCI France or obtained on the Site shall create a warranty unless it is expressly so defined in the conditions of use.
This Site contains links to third-party web sites that are not controlled by MCI France. MCI France accepts no liability whatsoever for the other web sites to which you may have access from its own Site. When you access a web site other than that of MCI France you do so at your own risk and MCI France can accept no liability for the accuracy or reliability of information, data, opinions, advice or statements provided on such other site, nor for the quality of products and services that are made available there. MCI France provides these links solely for practical purposes, and the existence of such links in no way implies that MCI France has or accepts liability for the content or use of these web sites. This Site is open to all countries of the world and may contain references to products, services and programmes of MCI France that have not been launched in your country. These references do not necessarily signify that MCI France has the intention of launching such products, services or programmes in your country.
Please note that with the exception of credit card numbers, MCI France does not wish you to provide any confidential or proprietary information to its Site. All non-personal information sent to MCI France is considered as NON-confidential. If you communicate non-personal information or documents to MCI France you give unrestricted and irrevocable authorization to MCI France to use, reproduce, display, process, modify, transmit and broadcast such information and material. You also authorize MCI France to exploit the ideas, concepts, know-how or techniques communicated for any purpose whatsoever. However we will not release your name and will not reveal that you have communicated such material or other information unless (a) you authorize us to do so, (b) we inform you that the material or other information communicated to a specific part of the Site will be published or used with your name, or (c) we are obliged to do so by law.
USER FORUMS; PROHIBITED COMMUNICATIONS
MCI France shall have the right but not the obligation to monitor or edit (i) those parts of the Site in which users transmit or post messages, or simply communicate with one another, whether these be chat rooms, bulletin boards or other types of user forum, and (ii) the content of such exchanges. However, MCI France shall in no way be held liable for the content of such communications, whether or not they are in violation of applicable law concerning copyright, libel, confidentiality, obscenity, or other laws. MCI France also assumes no liability whatsoever concerning the abuse, loss, modification or non-availability of material posted on the Site by users.
Apart from the Conditions of Use, the users of MCI forums – insofar as such forums exist – must accept the terms of a special agreement that is brought to their attention when they register to use the Site forums.
It is forbidden to post on or transmit via this Site any documents of an illegal, threatening, defamatory, obscene or pornographic nature or that are otherwise in violation of the law, including though not limited to the laws of copyright. Any breach of any one or several of these conditions will lead to termination of your authorization to access the Forums and Sites of MCI France.
GOVERING LAW AND GENERAL AGREEMENT
This Site (excluding the linked sites) is controlled by the offices of MCI France. In accessing this Site, you and MCI France accept that all questions concerning your access to the Site and its use shall be governed by the laws and statutes of France. The two parties accept that these Conditions of Use shall not be governed by the United Nations Convention on Contracts for the International Sale of Goods and that this convention shall not be applicable. Any dispute resulting from or relating to the conditions of use shall be judged by a court of competent jurisdiction in France without prejudice to the right of MCI France to take proceedings against you in a jurisdiction that would be competent in the absence of the above provision. MCI France does not dispute the fact that the Materials of this Site are available in other places, and access to these Materials from other territories where such content is illegal is prohibited. Users who choose to access the Site from other places do so at their own discretion and they are responsible for remaining in conformity with local legislation.
The Trade Marks, logos and service brands (“Trade Marks”) displayed on the Site are the property of MCI France, MCI Group or third parties. The use of such Trade Marks without prior written agreement of the owner is prohibited. MCI France and the MCI France logo are Registered Trade Marks of MCI Group.
MCI GROUP, MCI FRANCE
MCI France is a Simplified Joint Stock Company with a capital of € 520,000, registered office 25 rue Anatole France, 92300 Levallois-Perret, France. Its activities are conference organisation, event publicity and association management.
Paris, 30 November 2015